3 Important Things You Need To Do During Payroll Processing

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3 Important Things You Need To Do During Payroll Processing

23 January 2023
, Blog

Payroll processing can be a complicated task for any business. There are a lot of things that need to be done to make sure that the process goes smoothly. Not only that, but you need to be sure that you are complying with all relevant laws and regulations. This can be hard to do if you run a small business with limited resources.

Here are three important things you need to do during payroll processing.

Calculate Payroll Taxes and Withholdings

Every employee's pay needs to be calculated accurately, and all the necessary taxes, deductions, and withholdings need to be accounted for. This includes federal income tax, social security, Medicare, state taxes, and any other relevant taxes or fees. These calculations can be difficult, so it's important to make sure you are using an accurate payroll system.

You also need to withhold the right amount of money from each paycheck for these deductions. However, many businesses make mistakes in this area, so be sure to double-check your calculations. But for better peace of mind, consider hiring a payroll service that can take care of these calculations for you.

Make Employer Contributions to Retirement Accounts

Most employers are required to make contributions to their employees' retirement accounts. This includes contributions to 401(k)s, IRAs, and other types of accounts.

401(k) plans require employers to match their employees' contributions, so it's important to keep track of employee and employer contributions. It's also important to make these contributions on time to stay compliant with relevant laws.

Some employers also offer other forms of retirement plans, such as profit-sharing programs. These programs basically allow companies to share profits with their employees in the form of additional contributions to retirement accounts. They are subject to different rules and regulations, so you should consult a qualified payroll advisor when setting up any of these plans.

Calculate Overtime Pay

If any of your employees are eligible for overtime pay, you need to make sure that they get it. Overtime wages must be calculated accurately and paid out on time to stay compliant with relevant laws.

Be sure to keep track of the hours each employee works and calculate their overtime pay based on their regular and applicable overtime rates. The overtime rate is normally higher than the regular rate, but this can vary depending on the state or country you're located in.

It's also important to keep in mind any relevant state and local laws regarding overtime, as they can differ from federal guidelines.

Payroll processing can be a complex task, but it doesn't have to be overwhelming if you take the time to do it right. Speak to a payroll advisor if you need help with any of these tasks, and make it a priority to stay compliant with all relevant laws.  

For more info about payroll services, contact a local company.